Businesses purchase copier toner for the ink in photocopying equipment as well as ink cartridges for laser printers and fax machines. The costs for this particular supply can add up over the years, therefore office managers should research and seek out the best prices and most recommended brands for toner.
Toner is available on the market in two forms: refill toner bottles and toner cartridges. Bottled toner is shipped in a plastic bottle and is used to refill empty toner cartridges. This process is performed by office workers and can be messy if spills should occur. On the other hand, new toner cartridges can be purchased to replace the empty units in the machine. Although it is easier to buy a new cartridge, this is more expensive than buying toner bottles.
When looking at a printed or copied sheet, it may appear that all toner is created equal. However, depending on the particular toner manufacturer, the chemical makeup of the ink and cartridge configuration of the unit can differ among various brands. Therefore, there is often the case of a toner cartridge brand working in one machine but not another. One popular solution for offices with a mixed group of equipment is to purchase generic toner which can be used on most machines.
Office managers should purchase the best quality toner within the budget. A major complaint regarding toner products is inferior image quality, such as streaking or gray areas on printed pages. Various brands of toner can differ in the amount of print jobs that the ink produces. A solution would be to purchase a better quality brand to see if this improves the situation.
Computer stores, office supply stores, and office supply dealers are just some methods used to purchase toner. Outlets such as big box computer store sand office supply stores have the best value on toner. However, usually these stores only offer toner cartridges and only carry a limited stock of brands. Toner supply dealers would be the best option to buy large quantities of toner, especially for equipment which uses a past model or discontinued toner brand.
Toner should only be purchased from trustworthy supplies. Office managers often receive advertisements for companies which sell toner at heavily discounted rates. These offers should be carefully analyzed to determine if they are scams. Many times, these suppliers will try to sell low quality or rebranded toner at large quantities to offices. Office supply managers should seek recommendations from their contacts from other companies to find the names of reputable toner vendors.
Office workers usually do not think about what type of toner is used and where it purchased. However, this is an important decision for those who are in charge of ordering office supplies. Choosing the best quality toner at the right price can boast a company’s productivity and bottom line.
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